All corporate or affiliate events involving AANEM meeting attendees must be submitted to AANEM for review. Only companies exhibiting at the AANEM annual meeting are eligible to host an affiliate event. If an event is approved by AANEM, a meeting access fee may be charged, based on the timing and space requirements of the event (see additional information below).
Company Hosting the Event*
Name of Event*
Indicate the date and time for the requested event. A separate request must be submitted for multiple events.
There are no AANEM events scheduled during the following times and these periods should be utilized for larger group meetings and events:
Tuesday - all day (be aware, AANEM board of directors and committee chairs meet from 2:00 pm to 5:30 pm)
Wednesday - after 7:00 pm
Thursday - after 6:30 pm
Friday - after 5:30 pm
Saturday - after 12:30 pm
Event Day*
If 'Other Day' Specify Here
Event Start Time*
Event End Time*
Indicate the approximate total number of attendees as well as who will be attending the event/meeting (check all that apply).
Approximate Number of Attendees*
Company Representatives*
AANEM Meeting Attendees*
Other Attendees*
If 'Other Attendees' Specify Here
Provide the venue details below. Meeting access fees only apply to your event if you request space at the conference hotel. Conference hotel space is limited and subject to availability.
Requested Event Location*
If 'Other Location' Specify Here
Event Type*
If 'Other Event Type' Specify Here
ACCESS FEES: Staff Meetings held at the resort ($500); Investigator Meeting/KOL Event held at the resort ($2,500); Social Event held at the resort ($2,500); Dinner Event held at the resort (Cost TBD); Nonprofit Committee or Board Meeting (No Cost); Events held offsite (No Cost).
Room's Requested Setup*
If 'Other Room Setup' Specify Here
Food and Beverage Requested (additional cost applies)*
By submitting this request, you acknowledge on behalf of your company and the hosting company, that all expenses associated with your requested affiliate event are the responsibility of the requesting and hosting companies.
Your First Name*
Your Last Name*
Your Email Address*
Your Telephone Number*
Your Company's Name*
Name of Person Responsible for Group Onsite if Different than Contact Person