Boulay Personalized Schedule Arrangement
Boulay Personalized Schedule Arrangement
PURPOSE
Boulay appreciates that there may be times in team member’s lives when work/life blending is best achieved with a role that is structured unique to a full-time schedule. In response to this need, we have developed the Personalized Schedule Arrangement (PSA) Program. The PSA Program allows team members to work with their departmental leadership, and Human Resources to explore individual adjusted work schedules that meet the needs of the team member and their department.
ELIGIBILITY
Any team member, in good performance standing, can request consideration for a Personalized Schedule Arrangement.
PROGRAM DETAILS
The process begins with the team member having an initial conversation with their department leader to review their desired PSA start date, annual work hours and schedule. The department leader will assess the request and determine if, on initial review, the PSA can be accommodated in conjunction with the department needs related to team structure, peak and valley seasons, and responsibilities covered by the team member’s role.
Assuming the department can accommodate the desired schedule, the team member will meet with Human Resources to fully define the annual hours schedule, compensation rate, structure and level, and any potential benefit changes occurring with the transition.
The PSA compensation calculation will involve shifting paid time away (Vacation, Incentive, and Holiday hours) from the full-time schedule to determine full-time “work” hours. Once the total annual compensation is determined for the PSA role, a decision is made whether the team member is best paid on an hourly or salary basis. In some instances, where the hours worked are in greater flux, an hourly rate plan may prove beneficial. PSA team members are eligible to accrue paid Personal Time up to 48 hours per calendar year, based upon anticipated hours worked. The maximum Personal Time balance that team members can carry at any point is 80 hours.
AGREEMENT
For planning purposes, the standard PSA period is defined as August 1 - July 31. PSA’s with beginning dates other than August 1 can be requested for a pro-rated period. The arrangement defines Billable and Non-Billable (Professional Education & Training, Business Development, Staff Development, Administrative) time by month, to show the annual hours commitment.
Team members, their department leader and Human Resources regularly review hours worked in comparison to hours scheduled, watching for hours trending higher or lower against the plan. This is important to assure modified schedules and workloads are always aligned. PSA team members assume the responsibility for regularly monitoring the hours and alerting their department leader and/or human resources, in a timely manner, if their hours are trending toward exceeding or not meeting their annual hour commitment and responsibilities.
BENEFITS
PSA team members scheduled to work at least 1,040 hours per year are eligible to participate in various benefit plans, at the same premium rates as full-time team members including:
ID Shield and Legal Shield Plans
Health Savings Accounts (HSA)
Flexible Spending Accounts (FSA) - Dependent Care and Medical
PROFESSIONAL MEMBERSHIP AND CONTINUING PROFESSIONAL EDUCATION (CPE)
Membership dues to the AICPA and MNCPA are fully funded by Boulay in accordance with Firm policy. The Firm will pay for certain outside CPE, on a pre-approved basis, but all team members are encouraged to attend the Firm’s in- house programs as much as possible.
Do you have additional questions? See responses to commonly asked questions on the PSA FAQ page.